Called to order at 6:05pm. Attendance:
Amber
Joe
John
Daryl
Gary
John
Joe audited the budgeting computer system and found money that had been collected but not allocated to our budget. It had been placed into the old system. The income is now in the black.
Expenses still look off, and will all year, due to the insurance check.
Fire inspection was not budgeted for, but was required.
Maintenance and repair will go up after this month do to the move in/out taking place.
Power washed the stairs and insid ,walls of 8 puilqings at the cost of $135 each. Will work on getting the others" completed .. '
Insurance rate is going up again. Currently use two companies to shop for the best rates.
Delinquency breakdown reviewed. The top couple offenders will most likely be headed to foreclosure.
Gary discussed implementing Delinquency Policy Possibilities.
Warning notice after 2 months
Balance letter at 3 months
Lien notice at 4 months.
Policy implementation approved by Consent
Storm water, building, and grounds evaluation needed. Ted Sherrod performed this in the past when he was a member of the board. He may still be willing to do this again, but will require compensation. The former report was included in the handouts. Joe will get the price for having a new report made, and completed pending board approval.
Water report and discussion occurred. Review of previous water conservation efforts and current usage. We discussed having some sort of notification sent or included for new residents on the effect of a leaking toilet or faucet and the need to alert Preiss. The addition of individual meters discussed. Based on the last 7 months water bills, water usage is about $59/unit/moth. If individual meters installed, a special assessment would be required. Joe will try and get the cost of the project to install meters. If individual meters installed, units would be responsible for cost of water, but dues could go down. 2002 Building was discussed. We reviewed the contract and quote provided by the engineering firm for foundation/soil analysis. A vote was taken, and we will proceed with the ground work. Joe will try and negotiate the price, and depending on cost we will decide whether to fund the project from the operation or capitol funds.
Banking was discussed by Amber. We have two CDs that are coming up for renewal, and currently are held at very low rates. John will shop around with his banks and report on the available rates and Amber will do likewise. Amber will reinvest the CDs at the best rates available, at her discretion.
Gary discussed the DCCRs and the fact that they are not reviewed. He recommends that we look at the operating procedures. Joe will create a Google Drive for all of the important documents, as well as the minutes.
Daryl asked about the location of the reserve study. Joe will check with Lauren on its location or status.
The next meeting to be held Wednesday Sept. 25th at 6:00pm at the clubhouse. Amber chose Jimmy Johns for dinner, and Joe will try and take orders.
Adjourned 7:15